Office Administrator

Location
90-93 Cowcross Street, London, EC1M 6BF
Salary
competitive.
Posted
08 Jun 2018
Closes
08 Jul 2018
Contract Type
Permanent
Hours
Part Time

Tom Stuart-Smith Ltd is seeking a part-time Office Administrator to assist with the daily running of the office. This position would suit a candidate with previous experience in a similar administrative/supportive role. Initially the position will be 2-3 days per week and could develop depending on the work load and skills of the successful candidate.

Duties will include:

  • preparing monthly invoices and making payments,
  • assisting the accountant with bookkeeping, PAYE, expense management and chasing payments as required,
  • diary management and travel booking for the Director,
  • travel booking and itinerary arrangements for the design team around the UK and abroad if necessary,
  • organising staff outings and annual office trip,
  • tracking and assisting the Director with approving annual leave for all employees - ensuring there is necessary cover at all times to cope with the workload,
  • ordering all necessary resources for the office ensuring smooth operation and enjoyable environment for all employees,
  • issuing of job offers/contracts and assisting with staff inductions,
  • maintaining and keeping up-to-date office policies as well as employee health & safety and fire training,
  • answering telephone and email enquiries, distributing post and welcoming visitors,
  • working with the office building’s management agent to resolve any issues that may occur within the building.

Essential skills & attributes:

  • excellent written and verbal communication skills,
  • ability to work effectively both individually and with a team,
  • dedicated, organised, self-motivated and willing to learn new skills,
  • works well under pressure and adheres to deadlines,
  • strong skills in Outlook, Microsoft Office in particular Excel, Word and Powerpoint,
  • relevant experience and good reference essential.

We offer a friendly, warm and supportive work environment where our team are able to learn and develop. We encourage individuality and are looking for a candidate who is keen to secure a long term position with the opportunity to grow in the company.

Salary: competitive.

Application deadline: Sunday 8th July 2018

If you are interested in the position, please send a CV and cover letter to: heather@tomstuartsmith.co.uk .

For more information about our work please look at our website: www.tomstuartsmith.co.uk

Please note: unfortunately we may not be able to respond to all the applications, if you have not been contacted by the 13th of July please consider your application as unsuccessful.

Apply for Office Administrator

Already uploaded your CV? Sign in to apply instantly

Apply

Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 10MB


Upload from your computer

Or import from cloud storage

Your Work examples must be a .doc, .pdf, .docx, .txt, .rtf, and no bigger than 10MB


4000 characters left

What experience do you have?

Marketing Communication

We'd love to send you information about Jobs and Services from RIBA Appointments by email.

All emails will contain a link in the footer to enable you to unsubscribe at any time.


By applying for a job listed on ribaappointments.com you agree to our terms and conditions and privacy policy.